Total Control Over Every Request. Every Decision. Every Department.
Purchase, payment and expense requests move through one clear approval path. The right people are alerted on Telegram, budgets are checked before money is committed, and everyone can see where every request stands.
Approvals shouldn’t get lost in a chat group.
A request goes out on paper, or as a message in a busy Telegram group. The manager is travelling, so it waits. Someone approves it verbally, but nobody writes it down. The quotation is in one person’s inbox and the receipt in another’s drawer. By the time finance sees it, the budget is already spent, and nobody can say who approved what.
The problem isn’t your people. It’s the missing process.
Prakot Workflow gives every request a clear path, a clear owner and a clear record.
One clear path for every request
Every request moves through the same four steps, and everyone involved can see exactly where it stands.
Requester
Staff submit a request with the amount, the reason and supporting documents. The system checks it against the available budget.
Head Check
The request is checked for completeness and against the available budget, before anyone spends time reviewing it.
Accountant/Finance
A reviewer checks the details and the documents, and confirms the request is complete and correct.
Boss (or Approver)
The request moves through each approval level in order, for example department head, then finance, then director. Each approver is alerted on Telegram when it’s their turn.
Processing
Once fully approved, the request moves into action: the purchase order is raised, the payment is made or the stock is moved. The full history is saved with it.
Prakot Solutions
Everything you need to control spending and decisions
Requests, budgets, approvers and documents work together in one connected system, so nothing is approved without the right checks.
Request with Control — Requests & Budget
No surprise spending, no forgotten requests. Every request in one place, within budget
- Request Management: Submit, track and manage every request in one system.
- Budget Restriction: Requests are checked against the budget before approval.
- Clear ownership: Every request has a requester, an amount and a reason.
Approve Anywhere — Approvers & Alerts
Faster approvals without losing control. The right approver, alerted at the right time
- Multi-Level Approver: Set approval levels so each request reaches the right people in order.
- Telegram Alert: Approvers get notified on Telegram the moment a request needs them.
- Faster decisions: No more chasing signatures or waiting for the next office day.
Keep Every Paper Documents
No more lost papers or searching through inboxes. Supporting documents, attached to every request
- Upload Document: Attach quotations, invoices and receipts to the request.
- Download Document: Find and download any file when you need it.
Track Every Step — Status
Total visibility, from first request to final close. Know where every request stands
- Status tracking: Requested → Verified → Approved → Closed.
- Full history: See who acted on each request, and when.
Questions about Prakot Workflow
Purchase requests, payment requests, expense requests and stock moves can all follow an approval path, so every department uses the same process.
When a request is submitted, Prakot checks it against the available budget. Requests that go over budget are flagged before anyone approves them.
They receive a Telegram alert as soon as a request reaches their step. They can then open Prakot to review the details and documents, and approve or send it back.
Yes. You can set multiple approval levels so each request goes to the right people, for example a department head first, then finance, then the director.
Yes. Every request keeps its full history: who submitted it, who verified and approved it, when each step happened, and every attached document.
We are here to answer your questions 24/7